State your affiliation correctly

Write out your full affiliation

When stating your affiliation in the publication process, it is important that you write it correctly. A correctly stated affiliation is necessary, among other things, for the publication to be included in annual reports and similar analyses.

Both the highest and the lowest level in the organisational structure must be clearly identifiable in the affiliation. However, the exact wording may vary depending on the practices of the scholarly field or the journal's requirements.

How to state your affiliation with Umeå University

If you are affiliated with Umeå University, you must write out the full name of the University, not just the abbreviation. You must also specify the department, unit (if applicable), as well as the city and country. See the English style guide on Aktum for information about names of organisational units (UMU ID required).

Examples of how to write the affiliation

Use the example below, depending on the language you are writing in. If you are affiliated with a centre or school, specify this instead of the department.

Swedish example: 
Institutionens namn, Enhet, Umeå universitet, Umeå, Sverige

English example:
Name of department, Section, Umeå University, Umeå, Sweden

If you have multiple affiliations at Umeå University

If you are affiliated with more than one department, centre, unit or equivalent at the University, you should write out each affiliation in full (as in the example below). Do not mix multiple organisations in the same affiliation string.

Swedish example in which the author is affiliated with two different departments:

1. Institution X:s namn, Enhet, Umeå universitet, Umeå, Sverige
2. Institution Y:s namn, Enhet, Umeå universitet, Umeå, Sverige

English example in which the author is affiliated with two different departments:

1. Name of department X, Unit, Umeå University, Umeå, Sweden
2. Name of department Y, Unit, Umeå University, Umeå, Sweden

If you are also affiliated with the University Hospital of Umeå

If you are affiliated with both Umeå University and, for example, the University Hospital of Umeå, this must be clearly stated in the publication. It is not sufficient to list only one of the affiliations. The same applies if you are affiliated with other parts of Region Västerbotten.

Examples of how to write the affiliation

Swedish example in which the author is affiliated with two different organisations:

1. Institutionens namn, Enhet, Umeå universitet, Umeå, Sverige
2. Enhetens eller klinikens namn, Norrlands universitetssjukhus, Umeå, Sverige

English example in which the author is affiliated with two different organisations:

1. Name of department, Section, Umeå University, Umeå, Sweden
2. Name of unit or clinic, University Hospital of Umeå, Umeå, Sweden

Why you must state your affiliation clearly

It is important that you state your affiliation clearly and correctly for several reasons:

• Your publications will be linked to Umeå University in various databases, such as Scopus and Web of Science.
• Only publications that have a correct affiliation to Umeå University are included in bibliometric analyses, such as annual reports.
• It will be easier to include the publications when importing and reviewing in DiVA.
• You must specify your affiliation correctly in order to access the University’s publishing agreements with various publishers.

What affiliations do you have?

In a publication, an affiliation shows which organisation the author belongs to. If, for example, you are employed by Umeå University, you also have an affiliation with the University. However, there may be other situations in which you are affiliated with Umeå University. If you are unsure about your affiliation, contact your principal investigator, head of department or equivalent.